Whether you operate a business or run a household, disasters sometimes hit, and it’s important to be prepared when they do. When it comes to running a company, having a business disaster recovery plan is vital to keeping it up and running. If you have to relocate, you want to make sure your employees stay in communication, know where to go, and continue doing their jobs. Find out what you should include in abusiness disaster recovery plan.
What Type of Disasters Could Happen?
There are several types of disasters your company can encounter that might cripple operations. You could encounter natural disasters such as hurricanes, tornadoes, and earthquakes. You could also be faced with other types of disruptive events, such as a power outage, burst pipe, or cyber attack. If you’re prepared for any of these types of disasters, you can lessen the effect on your company.
Why Use a Business Disaster Recovery Plan?
The details of a business disaster recovery plan can vary greatly, depending on the size of your company and the way you conduct business. Some plans might focus more on IT while others center on systems recovery. The leaders in your company must decide what type of plan you need to continue operations. You should also look at the potential risks and likelihood that your company might experience them.
The plan should include information about how to find employees after the event. You want to make sure that you keep your team in constant contact. This is vital, especially if a natural disaster occurs. Employees might have more important concerns than getting right back to work, but you want to make sure they are safe.
How Do I Create a Business Disaster Recovery Plan?
The first step in creating a plan is to submit a proposal. Upper-level management then reviews the proposal. After approval, staff members conduct a business impact analysis. This process determines what business functions are most critical.
Where Should the Business Functions Resume?
Once you know what the most important business functions are, you must know whether to have them occur on- or off-site. An off-site location can be found at either a hot or cold spot. The hot site is a separate place that has computers and other equipment needed to resume business. A cold site has the right area for computers and equipment but does not have them currently on-site. Ideally, the place you find will allow you to have backups of computer data and get updates regularly.
If cost is an issue, consider using a cold site. A hot site is more expensive since it already serves as a functioning office space. The cold site is cheaper since it only has space, furniture, and phone lines. You have to provide computers and equipment. You might be able to contact a separate company for leasing prices or work out a deal to rent space with another business owner. Include that information in the plan.
What Else Should the Business Disaster Recovery Plan Include?
Since staying in touch is key, you should mention other forms of communication in your plan. You might not be able to get in touch with customers or employees via phone if the network goes down. You could post notices outside your office, send emails or regular mail, and publish information on social media.
You should also include a list of emergency contacts. This could include local and state emergency management agencies, contractors, and insurance agents. Having these numbers readily available can help speed up the recovery process.
What Should the Employees Know?
Each employee should be aware of the plan and what to do if a disaster occurs. It’s crucial to have them undergo training. You should train backup employees to perform tasks since you never know who will be available to help in a disaster.
How Else Can the Company Prepare?
In addition to having a plan, there are other ways to keep the employees prepared. Schedule a trial run to assess what employees know. Monitor their response time. Companies that practice for emergency situations are usually better prepared for the real thing. This also gives you a chance to see if you missed certain details in your plan.
It’s very important for your business to be ready in case of a disaster. It doesn’t matter if it’s a natural one or one caused by human error, having a business disaster recovery plan can help your firm remain in production. Make sure you have some key pieces in the plan, including emergency response, meeting place, and tasks so that everyone knows their role.